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Signkoi

How it works

From PDF to signed, one simple step at a time

There are two sides to every signature. Here’s exactly what happens on each — whether you’re the one sending a document with Signkoi or the one who just received a link.

If you’re sending

Six steps from file to finished

It all happens in your web browser, and most documents take only a few minutes to set up.

  1. Step 1

    Upload your PDF

    Drag a PDF onto the upload area or browse for it. Any PDF up to 25MB works — contracts, consent forms, offer letters, invoices.

  2. Step 2

    Prepare the fields

    Drop signature, name, date and text fields onto the pages where you need them. Move and resize each one until it sits exactly on the line.

  3. Step 3

    Create a link and pick an expiry

    Create a secure signing link for the document. Choose whether it stays open indefinitely or expires after 1, 3, 7 or 30 days.

    Changed your mind? You can revoke the link or regenerate a fresh one at any time.

  4. Step 4

    Send it or share it anywhere

    Let Signkoi email your signers, or copy the link and send it however you normally talk to that person — a chat app, an email, a text message.

  5. Step 5

    Track when it’s opened

    Your dashboard shows which documents are still awaiting a signature. Each document’s audit trail records when it was opened, how many times, and from which IP address.

  6. Step 6

    Download the signed PDF

    As soon as everyone has signed, the document is marked as completed and a sealed PDF is ready, with each signature exactly where you put the field.

If you’re signing

Got a link? Here’s what to expect.

Signing takes a minute or two, on a phone, tablet or computer — and you don’t need to sign up for anything.

  1. Step 1

    Open the link

    Tap the link you were sent, on whatever device you have to hand. There’s nothing to install and no account to create.

  2. Step 2

    Review the document

    Read through every page before you sign. Fields you need to fill in are clearly highlighted.

  3. Step 3

    Fill in the fields and add your signature

    Enter your name and any requested details. Then draw your signature with a finger, stylus or mouse — or type it and choose from four handwriting styles.

  4. Step 4

    Agree and sign

    Confirm that you agree to sign electronically and submit. Your signature is applied to the document straight away.

  5. Step 5

    Download your copy

    Once you’ve signed, you can download the signed PDF for your own records — the same document the sender receives.

FAQ

Questions people often ask

Does the person signing need an account?
No. They open the link in any modern browser and sign right there — no sign-up, no app to install and no password to remember.
Do I need my recipient’s email address?
Only if you want Signkoi to send the invitation and reminders for you. Otherwise, copy the signing link and send it however you like: a chat app, email, a text message or anything else you already use.
What kinds of files can I send?
PDF files up to 25MB. If your document is in another format, export or print it to PDF first.
What happens when a link expires or I revoke it?
The link stops working straight away and anyone who opens it sees that it’s no longer available. If you still need a signature, create a new link and share that instead.
Can I send one document to several people?
Yes. Add as many recipients as you need, choose whether they sign in a set order or all at once, and give each one their own role — signer, approver, viewer or someone who just receives a copy.
How do I know whether my document has been opened?
Your dashboard shows each document’s status, and the document’s audit trail records when it was sent, opened and signed, with timestamps and IP addresses.
Can my recipients sign in their own language?
Yes. The signing page and emails are available in 12 languages. You can pick a language for each recipient, and they can switch at any time.
Are electronic signatures legally valid?
In most countries, electronic signatures are recognised for a wide range of everyday agreements, though some documents have special requirements. See our country-by-country guide to e-signature law. This is general information, not legal advice.

Ready to send your first document?

Upload a PDF, place the fields and send it. It really is that straightforward.

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